New Unit Portal is Live!!!

By Lori Fontana, Membership Coordinator

Last year we introduced our new Online Membership system with our new eCard, which changed the way the NYS PTA handles the entire membership process.

The replacement of physical, paper membership cards with a new virtual eCard and the implementation of the new online Unit Portal, was done for many reasons: environmental, financial and member convenience, to name a few. Over the years, requests from members to pay for their membership by credit cards have increased dramatically.

This year we are again introducing a new a better system that has incorporated the changes and additions the units and regions requested to make their jobs easier. We do understand that the changes with the new system does present a learning curve for all of us, so we hope that you will be patient as we all get used to it. During the next few months we will be making additional updates to the system as we continue to improve it.

Because we recognize the need for units to begin preparing for their membership year now, we have worked tirelessly to make this transition as seamless as possible. The office staff, especially our Membership and Insurance Manger Dania Welch, has put in countless hours working diligently to make this as smooth as possible. Dania has created many wonderful step by step videos for the membership chairs to use.

By simply clicking onto our link, you can search by your school district name to sign up for membership. And if your district doesn’t have a PTA, you can still join by becoming a member of the Empire State PTSA unit. Empire State PTSA serves all districts, parents and families that are not affiliated with a PTA.”

We have introduced a new a Membership Growth Award!

As always, if you have any immediate questions, please feel free to contact me at

Click here for our training videos.

Membership Theme for 2016-2017

We hope units and regions will embrace the new theme and logo and include it on posters and handouts.

The purpose of the new logo and theme is to reflect, embrace and unite in our diversity. With each membership card comes a voice and the ability to “Be a Part of Change and Take Action”

This card shows that you have made a commitment and that you embrace the opportunity to advocate for all children. You are not alone in the endeavor to be a part of change so support your PTA today!

Get the “Carry the Card to Be a Part of Change and Take Action” Logo

Membership Dues Payment Forms

Need additional dues payment forms?  No need to call your Region Membership Chair, just download and print the form right here!  Make as many copies as you like, just be sure to keep a copy of completed forms for your records!

Dues Payment Slips (fillable Word)
Dues Payment Slips (Word)

Membership Recruiting Materials

Need ideas for a membership form? How about samples of membership letters to send to parents? Or teachers? Customize and use these samples here!
Sample Membership Form (PTA) [for use with Online Membership System] (Word)
Sample Membership Form (PTSA) [for use with Online Membership System] (Word)

Sample Membership Form (PTA-Spanish) [for use with Online Membership System] (Word)
Sample Membership Form (PTSA-Spanish) [for use with Online Membership System] (Word)

Sample Parent Letter
Sample Teacher Letter (Word)

More Recruiting Materials and Samples:

101 Ways to Increase PTA Membership brochure (PDF)

Business Sponsorship Certificate Template for PTAs (Word)
Business Sponsorship Certificate Template for PTSAs (Word)
Business Sponsorship Procedures – Sample (PDF)

Membership Ideas flyer (PDF)

Why PTA? flyer (Word)